Privacy Notice and Explicit Consent on the Processing of Personal Data

This English text is provided for information purposes only. In case of any discrepancy, the Turkish version shall prevail.

Last updated: 16 October 2026

1. Identity of the data controller

Pursuant to the Turkish Personal Data Protection Law No. 6698 (“KVKK” or the “Law”), your personal data is processed by COSMIK Laboratory Instruments & Services (the “Data Controller” or the “Company”) in its capacity as data controller, within the scope described below and in compliance with the legislation.

• Data Controller: [Full Trade Name / Name Surname]
• Address: Levazım Mah. Çayır Sk. Koru Sitesi B Blok No:1B D:4, Beşiktaş / İstanbul, Türkiye
• Tax No: [Tax Identification Number]
• Email: info@cosmik.com.tr
• Website: www.cosmik.com.tr

2. Personal data processed and purposes of processing

The personal data collected when you fill in the contact and quote request form on our website (www.cosmik.com.tr) consists of your name, surname, email address, telephone number and any additional information you provide in your message/quote request.

Your personal data is processed in a limited and proportionate manner for the following purposes:

• Preparing and sending quotations for products and spare parts of the foreign companies we represent, and carrying out sales processes,
• Responding to your requests for information, quotations, technical support and after-sales service, and communicating with you,
• Carrying out customer relationship management (CRM) processes and creating and tracking customer records,
• Coordinating and carrying out after-sales warranty, maintenance, repair and spare parts supply services,
• Ensuring legal and commercial security and fulfilling obligations arising from the legislation.

3. Method and legal basis of collection

Your personal data is collected directly from you when you fill in the contact and quote request form on our website electronically.

This personal data is processed on the following legal grounds set out in Article 5(2) of the KVKK:

• a) Processing is necessary for the establishment or performance of a contract, provided that it is directly related to it (providing quotations and after-sales services),
• b) Processing is necessary for the data controller to fulfil its legal obligations,
• c) Processing is necessary for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the data subject (CRM management and customer relationship tracking).

4. To whom and for what purpose personal data may be transferred

In line with the purposes stated above and in accordance with Articles 8 and 9 of the KVKK, your personal data may be transferred to:

• The relevant manufacturers/suppliers abroad that we represent, for preparing quotations, clarifying technical details, fulfilling product/spare parts orders and carrying out warranty/after-sales services,
• Our IT and technology suppliers providing CRM infrastructure, web hosting and email server services,
• Authorized public institutions and organizations and judicial/administrative authorities within the framework of legal requirements and obligations.

5. Rights of the data subject under the KVKK

Pursuant to Article 11 of the KVKK, as the data subject you have the right to:

• Learn whether your personal data is being processed,
• Request information if your personal data has been processed,
• Learn the purpose of processing and whether the data is used in accordance with that purpose,
• Know the third parties in Türkiye or abroad to whom your personal data is transferred,
• Request correction of your personal data if it is incomplete or inaccurate,
• Request deletion or destruction of your personal data under the conditions set out in Article 7 of the KVKK,
• Request that correction, deletion or destruction be notified to third parties to whom the data has been transferred,
• Object to a result against you arising from the analysis of the processed data exclusively by automated systems,
• Claim compensation for damages if you suffer loss due to unlawful processing of your personal data.

To exercise these rights, you may send a petition with a wet signature by post to Levazım Mah. Çayır Sk. Koru Sitesi B Blok No:1B D:4, Beşiktaş / İstanbul, Türkiye, or send it to info@cosmik.com.tr with a secure electronic signature / mobile signature or from the email address you have previously notified to us and that is registered in our system.

6. Explicit consent and communication approvals in website forms

The forms on our website contain the following approvals. The checkboxes are not pre-ticked. Only the first approval is required to process your request; the second and third are optional, and not giving them does not prevent us from responding to your request.

• Privacy Notice acknowledgement: I have read and understood the Privacy Notice on the Protection of Personal Data.
• Explicit consent to transfer abroad (optional): I give my explicit consent to the transfer of my personal data to the represented manufacturers/suppliers abroad and to secure data infrastructures based abroad, for the purposes of preparing quotations, technical evaluation and after-sales support.
• Consent to commercial electronic messages (optional): I agree to receive commercial electronic messages by email and phone about products, campaigns, new spare parts announcements and technical updates.

When you submit the form, the approvals you give are recorded together with the date, time and IP address.